Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551031

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

·                 the Executive can collectively take as set out in Part 3 of the council’s constitution

·                 which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

·                 to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫           make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫           require spending that is more than 10% of the budget for a particular area - or be more than £500,00

·                 to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

·        the date on which or time period within which the decision will be taken;

·        the wards affected;

·        how to make representations on the issue in hand; and

·        what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

Air Quality Annual Status Report and Air Quality Monitoring Review

20

Capital Programme 2021/22 Outturn

21

*Castle Gateway update

29

*City Centre Exemption Consultation

33

*Community Infrastructure Levy

26

Consideration of representations received to the advertised R30 extended Residents Priority Parking scheme for East Parade

11

Consideration of results from the consultation about Parking restrictions in relation to Cavendish Grove, Tranby Avenue and Moore Avenue/Osbaldwick Lane junction

6

Directorate of Place 2022/23 Transport Capital Programme – Consolidated Report

38

Economic Strategy and Economic Partnership

36

Finance & Performance 2021/22 Outturn

23

*Flood Resilience Innovation Programme Delivery Stage Approval

42

Household Waste Recycling Centre and treatment of ‘DIY waste’ Consultation

19

Investment Plan Multiply

17

*Levelling Up Round 2 Funding and UK Shared Prosperity Fund

30

*Minster Precinct Neighbourhood Plan – Referendum Result and Adoption

24

Piccadilly city living neighbourhood – Highway changes

10

Planning Enforcement Update

35

PROW – Copmanthorpe Level Crossing Closure, proposed diversion of Public Footpath Copmanthorpe No2

8

Public Space Protection Order for Union Terrace/Clarence Street, York

12

Public Space Protection Order for York City Centre

13

Quarterly Economic Update

16

Quarterly Economic Update

39

Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)

40

School Holiday Food Scrutiny Review

14

Scrutiny Review into Community Hubs

15

*Speed Limit Traffic Regulation Order Amendments

32

Stadium Parking impact – Huntington Area

7

Treasury Management & Prudential Indicators 2021/22 Outturn

22

*York Outer Ring Road – Phase 1 Dualling – Update on Progress and Proposed Enabling Works – Advanced Diversions of Statutory Undertakers’ Apparatus

27

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Transport

Executive Member for Transport

Meeting Date:

17/05/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of results from the consultation about Parking restrictions in relation to Cavendish Grove, Tranby Avenue and Moore Avenue/Osbaldwick Lane junction

Description:

Purpose of Report: The report will consider the objections raised to the proposed ‘No Waiting at any Time’ Restrictions proposed for Cavendish Grove, Tranby Avenue and Moore Avenue/Osbaldwick Lane junction and offer an Officer Recommendation for the outcome.

The Executive Member will be asked to consider the objections and decide on the extent of proposed ‘No Waiting at any time’ restrictions for Cavendish Grove, Tranby Avenue and Moore Avenue/Osbaldwick Lane junction.

Wards Affected:

Hull Road Ward; Osbaldwick and Derwent Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Darren Hobson, Principal Engineer Traffic Manager

darren.hobson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Advertisement on affected streets and in a local Newspaper and all residents of properties adjacent to the proposed areas of restriction, Ward Cllrs and Parish Councils were asked to comment on the Consultation.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Transport

Executive Member for Transport

Meeting Date:

17/05/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Stadium Parking impact – Huntington Area

Description:

Purpose of Report: The Report outlines the views of residents in the Huntington area on the impacts of match day parking on nearby residential streets.

What will the reports ask the Executive Member to do: To consider the representations received from residents and outline a proposal for future actions to help reduce the impact of match day parking on nearby streets.

Wards Affected:

Huntington and New Earswick Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Darren Hobson, Principal Engineer Traffic Manager

darren.hobson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Residents and Ward Councillors in Huntington were consulted on their views on the impact of match day parking in residential area following emails complaining about parking issues on certain streets on match days.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Transport

Executive Member for Transport

Meeting Date:

17/05/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

PROW – Copmanthorpe Level Crossing Closure, proposed diversion of Public Footpath Copmanthorpe No2

Description:

Purpose of Report: Network Rail are proposing to close the current level crossing in Copmanthorpe that carries Public Footpath, Copmanthorpe No 2 and ‘divert’ the footpath across a new stepped bridge which will be installed at the Beckett’s Crossing site to the north of the current crossing. The level crossing is to be closed due to Network Rail’s plans to increase both the speed and the number of trains in service across all 4 lines, which will create an increased safety risk to users of the footpath. Network Rail have submitted an application under s119A of the Highways Act 1980 to enable the above to take place. The report will include a EqIA to assess the proposal in the context of the Council’s responsibilities under the Equalities Act 2010 and the Human Rights Act 1998.

The Executive Member will be asked to make a decision to either support the application and proceed to make the necessary order(s) to affect the requested diversion, or refuse it.

Wards Affected:

Copmanthorpe Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Alison Newbould

alison.newbould@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Extensive consultation has been carried out by Network Rail in regard to their preferred options for diverting the footpath. If approval is given to proceed with the Network Rail’s diversion application, the making of
the order(s) will trigger statutory consultation on the proposal.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Transport

Executive Member for Transport

Meeting Date:

17/05/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Piccadilly city living neighbourhood – Highway changes

Description:

Purpose of Report: to present options for highway changes to be implemented on Piccadilly to deliver the Castle Gateway Masterplan’s vision, which was approved by the Council’s Executive in April 2018.

The Executive Member will be asked to select an option for implementation and approve the changes and/or additional work associated with the option selected. Consider the additional information required before any further changes to be considered.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Helene Vergereau, Traffic and Highway Development Manager

helene.vergereau@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation on potential changes to Piccadilly was undertaken as part of the wider Castle Gateway project (https://mycastlegateway.org/), which includes Fossgate, Walmgate, Piccadilly, Foss Basin, Castle area, and Eye of York. The Castle Gateway project used a long-term conversation approach to consultation.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Transport

Executive Member for Transport

Meeting Date:

17/05/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of representations received to the advertised R30 extended Residents Priority Parking scheme for East Parade

Description:

Purpose of Report: To ask the Executive Member for Transport to consider the representations received following a consultation on a proposed extended scheme to include East Parade.

The Executive Member will be asked to consider objections received from residents and determine whether to uphold objections.

Wards Affected:

Heworth Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Annemarie Howarth

annemarie.howarth@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation documents were posted to all residents within the proposed area. Details also provided to nearby properties who were originally consulted but not included within the proposed extended area.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

19/05/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Public Space Protection Order for Union Terrace/Clarence Street, York

Description:

Purpose of Report: The purpose of this report is to consider the responses from the recent consultation process and determine whether to introduce a Public Space Protection Order (PSPO) for Union Terrace / Clarence Street.

The Executive Member will be asked to approve the recommendation to introduce a PSPO for Union Terrace / Clarence Street.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Paul Morrison, Contracts Manager - Acomb Team

paul.morrison@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Survey for the wider community. And Residents Associations and other local groups have been advised to complete the surveys. NYP have been consulted and Ward Cllrs will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

19/05/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Public Space Protection Order for York City Centre

Description:

Purpose of Report: The purpose of this report is to consider the responses from the recent consultation process and determine whether to introduce a Public Space Protection Order (PSPO) for York City Centre.

The Executive Member will be asked to approve the recommendation to introduce a PSPO for York City Centre.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Jane Mowat, Head of Community Safety

jane.mowat@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Survey for the wider community. And Residents Associations and other local groups have been advised to complete the surveys. NYP have been consulted and Ward Cllrs will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

19/05/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

School Holiday Food Scrutiny Review

Description:

Purpose of Report: To make recommendations to Executive regarding the effectiveness, impact and funding of the free school meal voucher scheme alongside other grassroots community based provision and other schemes to address food poverty impacts.

Wards Affected:

All Wards

Report Writer:

Pauline Stuchfield

Deadline for Report:

05/05/22

Lead Member:

Executive Member for Health and Adult Social Care, Executive Member for Housing & Safer Neighbourhoods, Executive Member for Finance and Performance

Lead Director:

Director of Customer & Communities

Contact Details:

Pauline Stuchfield, Director of Customer & Communities

pauline.stuchfield@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Task Group engagement through scrutiny as part of review.
Consultees: As determined by the Scrutiny Task Group

Consultees:

Background Documents:

School Holiday Food Scrutiny Review

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

19/05/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Scrutiny Review into Community Hubs

Description:

Purpose of Report: To report to Executive the findings of the Scrutiny Review into Community Hubs.

Wards Affected:

All Wards

Report Writer:

Jane Meller

Deadline for Report:

05/05/22

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Director of Customer & Communities

Contact Details:

Jane Meller, Democracy Officer

jane.meller@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Consultees:

Background Documents:

Scrutiny Review into Community Hubs

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

24/05/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Quarterly Economic Update

Description:

Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements.

The Executive Member will be asked to note the content of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Not Applicable.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

07/06/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Investment Plan Multiply

Description:

Purpose of Report: The authority has received £0.8m of funding for the ‘multiply’ initiative which aims to see local areas invest in meaningful participation that boosts people’s ability to use maths in their daily life, at home and work – and enable adults to achieve formal qualification that can open doors for them (such as into a job, progression in a job, or progression to further study). This funding is received over a three year period and an investment plan requires approval before submission to the Department for Education by 30 June 2022.

The Executive Member will be asked on whether investment proposal meets the aims of the funding and best reflects the needs of City of York.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Director of Customer & Communities

Contact Details:

Paul Cliff

paul.cliff@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The plan is to submit a joint investment plan with North Yorkshire. The investment plan (template not yet produced by DfE) requires an understanding of the need for numeracy support and to ensure that programmes do not displace or replicate currently funded provision. The North York strategy and performance team are conducting research and we have produced a survey sent to all providers to ascertain areas to develop, this was dispatched 3rd May 2022.
Aim to consult with customer service groups and with citizen’s panels in North Yorkshire.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

08/06/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Household Waste Recycling Centre and treatment of ‘DIY waste’ Consultation

Description:

Purpose of Report: The purpose of the report is to agree a response from City of York Council (CYC) on a consultation by DEFRA regarding the Household Waste Recycling Centres (HWRC’s) and the treatment of ‘DIY waste’. The consultation closes on 4 July 2022.

The Executive Member will be asked to consider the information presented in the report and note the content of the report. The Executive Member will also be asked to endorse the CYC response to the consultation document so that we comply with Government timetable for submitting a response.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Ben Grabham, Head of Environment

ben.grabham@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Not applicable.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

08/06/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Air Quality Annual Status Report and Air Quality Monitoring Review

Description:

Purpose of Report: The report details the latest air quality monitoring results and progress on achieving measures in York’s current Air Quality Action Plan (AQAP3) to deliver further improvements.

The Executive Member will be asked to note the progress made towards achieving the air quality objectives and upgrade our air quality monitoring network to ensure compliance with the Environment Act (2021) and DEFRA’s Local Air Quality Management (LAQM) requirements and approve a project to refurbish the monitoring stations.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Mike Southcombe

mike.southcombe@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

By publishing this paper in advance of its submission to DEFRA allows public scrutiny.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

16/06/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Capital Programme 2021/22 Outturn

Description:

Purpose of Report: To provide Members with the outturn position on the capital programme.

Members are asked to note the outturn, recommend to full Council any changes as appropriate.

Wards Affected:

All Wards

Report Writer:

Emma Audrain

Deadline for Report:

06/06/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Emma Audrain, Accountant - Customer & Business Support Services

emma.audrain@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Capital Programme 2021/22 outturn

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

16/06/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Treasury Management & Prudential Indicators 2021/22 Outturn

Description:

Purpose of Report: To provide the annual treasury management review of activities and the actual prudential and treasury indicators.

Members are asked to note the issues and approve any adjustments as required to the prudential indicators or strategy.

Wards Affected:

All Wards

Report Writer:

Debbie Mitchell

Deadline for Report:

06/06/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell, Chief Finance Officer

debbie.mitchell@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Treasury Management & Prudential Indicators 2021/22 outturn

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

16/06/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Finance & Performance 2021/22 Outturn

Description:

Purpose of Repot: To provide Members with the year-end position on both finance and performance. Members are asked to note the report.

Wards Affected:

All Wards

Report Writer:

Debbie Mitchell

Deadline for Report:

06/06/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Ian Cunningham, Debbie Mitchell, Chief Finance Officer

ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Finance & performance 2021/22 outturn

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

16/06/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Minster Precinct Neighbourhood Plan – Referendum Result and Adoption

Description:

Purpose of Report: To inform Members of the positive outcome of the Referendum and recommend that Members formally ‘make’ the Minster Precinct Neighbourhood Plan and adopt it as Council policy.

The Executive will be asked to note the positive outcome of the Referendum and recommend that Members formally ‘make’ the Minster Precinct Neighbourhood Plan and adopt it as Council policy.

Wards Affected:

Guildhall Ward

Report Writer:

Patrycja Cartwright

Deadline for Report:

31/05/22

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Patrycja Cartwright, Strategic Planning Technician

patrycja.cartwright@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Previous consultations have taken place at area designation stage (2019), pre-submission stage (2020) and submission stage (2021). Residents of Guildhall ward voted in a Referendum on 10th May 2022 and answered the following question ‘Do you want City of York Council to use the Neighbourhood Plan for York Minster Precinct to help it decide planning applications in the neighbourhood area?’

Consultees included in Schedule 1 of the Neighbourhood Planning (General) Regulations 2012, and people who live, work and do business in the neighbourhood area. All residents on the electoral register and living in the neighbourhood area and residential properties within the immediate vicinity of the neighbourhood area were permitted to vote in the Referendum.

Consultees:

Background Documents:

Minster Precinct Neighbourhood Plan – Referendum Result and Adoption

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

16/06/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Community Infrastructure Levy

Description:

Purpose of Report: Since 2010, authorities in England and Wales have also been empowered to establish a Community Infrastructure Levy (CIL) to help pay for infrastructure to support development such as schools, green infrastructure and sustainable transport. This report will seek agreement to move forward with introduce a CIL in York to support the implementation of the Local Plan. It will help ensure infrastructure to support development envisaged is delivered in the right time and in the right place.

The Executive will be asked to agree to proceed with the preparation and implementation of a community infrastructure levy.

Wards Affected:

All Wards

Report Writer:

Sara Dilmamode

Deadline for Report:

31/05/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Place

Contact Details:

Kirstin Clow, Interim Head of Strategic Forward Planning, Sara Dilmamode, Local Plan Project Officer

kirstin.clow@york.gov.uk, sara.dilmamode@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

N/A consultation planned on proposed rates will be the subject of a further report to Executive

Consultees:

Background Documents:

Community Infrastructure Levy

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

16/06/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

York Outer Ring Road – Phase 1 Dualling – Update on Progress and Proposed Enabling Works – Advanced Diversions of Statutory Undertakers’ Apparatus

Description:

Purpose of Report: The report will provide an update on progress of the YORR Phase 1 Dualling project, namely the submission of a planning application.

The main purpose of the report will inform Members that utility apparatus exists on the footprint of the proposed scheme and will set out a number of options for consideration.

The Executive will be asked to note progress on the scheme and consider options and timing for enabling works.

Wards Affected:

Haxby and Wigginton Ward; Rawcliffe and Clifton Without; Rural West York Ward

Report Writer:

Gary Frost

Deadline for Report:

06/06/22

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Gary Frost, Major Transport Project Manager

gary.frost@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

A wide ranging consultation process was undertaken in autumn 2020.

Consultees:

Background Documents:

York Outer Ring Road – Phase 1 Dualling – Update on Progress and Proposed Enabling Works – Advanced Diversions of Statutory Undertakers’ Apparatus

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

16/06/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Castle Gateway update

Description:

Purpose of Report: An update on the Castle Gateway regeneration project including reference to the recent petition presented at Full Council on 27 April 2022.

The Executive will be asked to approve the next steps for the Castle Mills development, consider options for the next steps for St George’s Field, and to note the proposed inclusion of Castle and Eye of York public realm in the Levelling Up Round 2 bid.

Wards Affected:

Fishergate Ward; Guildhall Ward

Report Writer:

Andy Kerr

Deadline for Report:

31/05/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Place

Contact Details:

Andy Kerr, Head of Regeneration & Economy

andy.kerr@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Ongoing process of public engagement through My Castle Gateway and oversight by the Castle Gateway Advisory Group.

Consultees:

Background Documents:

Castle Gateway update

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

16/06/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Levelling Up Round 2 Funding and UK Shared Prosperity Fund

Description:

Purpose of Report: The report summarises two funding pots that have been made available by the Government to support the delivery of its Levelling Up Agenda, which was set out in the Levelling Up White Paper earlier this year.

The two pots recently announced are the UK Shared Prosperity Fund and round 2 of the Levelling Up Fund. The report seeks approval for officers to prepare the necessary business cases to submit a bid for Levelling Up Funding, and to prepare the investment plan required to draw down UK Shared Prosperity Funding.

The Executive will be asked to:
1) Set out the necessary work, including stakeholder engagement and the preparation of bids and investment plans to secure the drawdown of York’s allocation of the UK Shared Prosperity Fund and the preparation of bids for the Levelling Up Fund.

2) Confirm the Investment Plan, required to draw down York’s allocation of funding from the UK Shared Prosperity Fund.

3) Approve the projects for submission to Round 2 of the Levelling Up Fund.

Wards Affected:

All Wards

Report Writer:

Andy Kerr

Deadline for Report:

06/06/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Place

Contact Details:

Andy Kerr, Head of Regeneration & Economy

andy.kerr@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

As part of the bid and Investment Plan preparation process consultation will be undertaken with key stakeholders in the city, including ward members and partners.

Consultees:

Background Documents:

Levelling Up Round 2 Funding and UK Shared Prosperity Fund

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

21/06/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Speed Limit Traffic Regulation Order Amendments

Description:

Purpose of Report: The Report will consider requests for speed limit changes and offer an Officer Recommendation for the outcome at each location.

The Executive Member is asked to review the information provided at each location and a course of action to either take forward to statutory consultation for an amendment of the TRO or take no further action.

Wards Affected:

Bishopthorpe Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Huntington and New Earswick Ward; Osbaldwick and Derwent Ward; Rawcliffe and Clifton Without; Rural West York Ward; Strensall Ward; Wheldrake Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Darren Hobson, Principal Engineer Traffic Manager

darren.hobson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

No formal consultation has taken place, this will be subject to the outcome of the report going forward.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

27/06/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

21/06/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

City Centre Exemption Consultation

Description:

Purpose of Report: The Report will consider the representations received to the statutory consultation for the amendment to list of exemptions for vehicle movements within the pedestrian area, with officer recommendation for a future course of action. The report will also provide an update on the policies and protocols for the management of the HVM measure that will be placed at the entry/exit points of the pedestrianised area.

The Executive Member will be asked to consider the representations received and decide on if the proposed amendments to the list of the exemptions on which vehicle movements are permitted within the pedestrian area. The Executive Member will also be asked to approve an engagement process to begin to share information on how waivers can be applied for under the new policies and procedures, this will include an update of the National Street Gazetteer, to keep all statutory undertakers updated with the proposed access restrictions to the pedestrian area.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Darren Hobson, Principal Engineer Traffic Manager

darren.hobson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Advertisement on affected streets and in a local newspaper and all residents/businesses of properties within the pedestrian area.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

28/06/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Planning Enforcement Update

Description:

Purpose of Report: To update the Executive Member with regard to enforcement cases being processed including notices served and to outline future potential changes to the enforcement policy.

The Executive Member will be asked to note the contents of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Becky Eades, Head of Planning and Development Services, Rob Harrison

becky.eades@york.gov.uk, rob.harrison@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

28/06/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Economic Strategy and Economic Partnership

Description:

Purpose of Report: The report will set out the draft York Economic Strategy 2022-2030, building on the agreed themes of:
• A greener economy
• A global city
• Creating the right conditions for sustainable growth
• A thriving local workforce
• An inclusive economy powered by good business

It will also propose arrangements for a new York Economic Partnership, including draft terms of reference.

The Executive Member will be asked to approve the draft Economic Strategy and proposals for establishing the Economic Partnership, so that they can be the subject of public consultation and Council Scrutiny prior to submission of the final strategy to Executive in the autumn.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Considered multiple times by Economy and Place Scrutiny and Climate Change Scrutiny, and previous drafts presented through the Executive Member’s EMDS. Strategy based on public engagement through Our Big Conversation process.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/07/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/07/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Directorate of Place 2022/23 Transport Capital Programme – Consolidated Report

Description:

Purpose of Report: Addition of carryover funding from 2021/22 into the 2022/23 Transport Capital Programme, and amendments to scheme allocations where required to reflect latest cost estimates and scheme progress.

The Executive Member is asked to approve the carryover schemes and funding from the 2021/22 capital programme, and amend the current budget for the 2022/23 capital programme.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Dave Atkinson, Head of Highways and Transport

dave.atkinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Not Applicable.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/09/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

26/07/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Quarterly Economic Update

Description:

Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements.

The Executive Member will be asked to note the content of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Not Applicable.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/09/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

28/07/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)

Description:

Purpose of Report: The report provides an update on the city-wide, statutory consultation undertaken in 2021 on the potential designation of targeted Additional Licensing Scheme for HMOs with 3 or 4 occupants within the wards of Hull Road, Guildhall, Clifton, Fishergate, Heworth, Micklegate, Osbaldwick & Derwent, and Fulford & Heslington and set forward options to determine whether to designate an additional licensing scheme.

The Executive will be asked to determine whether to designate an additional HMO licensing scheme.

Decision due date for Executive changed from 19/05/2022 to 16/06/2022.  Reason: Officers are still awaiting the report which analysis the data from the two consultation exercises and therefore unable to present the report for the May meeting.

Decision due date for Executive changed from 16/06/2022 to 28/07/2022.  Reason: Further detailed work and analysis is required to be undertaken which cannot be completed in time for the June’s Executive.

Wards Affected:

Clifton Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Heworth Ward; Hull Road Ward; Micklegate Ward; Osbaldwick and Derwent Ward

Report Writer:

Ruth Abbott, Michael Jones

Deadline for Report:

18/07/22

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Michael Jones, Head of Housing Delivery and Asset Management, Ruth Abbott

michael.jones@york.gov.uk, ruth.abbott@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Formal City wide Public Consultation with online survey and stakeholder meetings

Consultees:

Background Documents:

Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/09/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

28/07/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Flood Resilience Innovation Programme Delivery Stage Approval

Description:

Purpose of Report: City of York Council have been awarded funding through Defra’s Flood and Coastal Resilience Innovation Programme, as one of 25 nationally funded schemes, the six year programme will develop a range of incentivised natural flood risk management opportunities across the River Swale, Ure and Nidd catchments. These measures will deliver flood resilience and climate change mitigation outcomes for York and North Yorkshire communities.

The report will update the Executive of the development of the project since the 21 June 2021 Executive paper, the business case development and approval from the Environment Agency and Defra.

The report will outline the procurement and governance strategies and arrangements that will be in place and the ways in which they will be delivered through partnership working with a wide range of partners across the river catchment.

The Executive will be asked to consider the updates detailed in the report and endorse the approach to governance and partnership working for the delivery phase of the project.

Wards Affected:

Acomb Ward; Bishopthorpe Ward; Clifton Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Heworth Without Ward; Holgate Ward; Hull Road Ward; Huntington and New Earswick Ward; Micklegate Ward; Rawcliffe and Clifton Without; Strensall Ward; Westfield Ward; Wheldrake Ward

Report Writer:

Steve Wragg

Deadline for Report:

18/07/22

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Development of business case in line with Environment Agency and Defra processes and sign off and approval via the funder’s review and assurance channels. Ongoing reporting and consultation via quarterly Decision Session meetings with the Executive Member for the Environment and Climate Change.
Procurement and legal input from Council officers, development of governance approaches with partners – NYCC, national parks, rivers trust etc.

Consultees:

Background Documents:

Flood Resilience Innovation Programme Delivery Stage Approval

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/09/22

FORWARD PLAN ITEM

Meeting:

FIELD_DM_TITLE

Meeting Date:

FIELD_DUE_DATE

Item Type:

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Title of Report:

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Description:

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Wards Affected:

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Report Writer:

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Deadline for Report:

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Lead Member:

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Lead Director:

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Implications

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Level of Risk:

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Making Representations:

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Process:

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Consultees:

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Background Documents:

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Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FIELD_ACTION(CALL-IN)DATE